Overview
Administrative support for private landlords and owners across the lease cycle: application intake, lease document coordination, tenant file maintenance, renewal tracking, and records organization.
This is administrative support, not property management. DeedSide does not collect rent, hold funds, show units, or direct maintenance. Activities requiring a license are performed by licensed individuals through their employing brokerage.
Common Problems Solved
- Leases, renewals, and notices are stored inconsistently across properties
- Renewal and expiration dates are discovered after they pass
- Vendor and maintenance records are incomplete at tax or sale time
- A growing portfolio has outgrown a single spreadsheet
Who It's For
- Private landlords holding a small number of units
- Owners self-managing while wanting organized records
- Investors with rental holdings and no back office
- Out-of-state owners of Michigan rental property
What's Included
- Rental application intake, completeness review, and organized file creation
- Coordination of third-party screening reports ordered and paid for by the owner
- Lease document preparation from owner- or attorney-provided templates
- Signature routing and collection of executed leases and addenda
- Tenant file maintenance: contact details, lease terms, deposits of record, and correspondence
- Move-in and move-out documentation organization, including condition reports
- Renewal and notice-period tracking with advance reminders to the owner
- Rent roll and unit-status spreadsheet maintenance from owner-supplied data
- Vendor and utility account record organization
- Correspondence templates and administrative follow-up on outstanding tenant documents
Benefits
- Complete, consistent tenant files for every unit
- Renewal and notice dates tracked before they lapse
- Documentation available if a dispute or claim arises
- Faster leasing turnaround through organized application handling
- Records ready for your accountant, lender, or attorney
Why DeedSide
Most landlord risk is documentation risk — a missing condition report, an untracked notice date, an incomplete file. DeedSide maintains that record set so ownership stays organized and defensible.
What's Not Included
- Property management services or duties requiring a license
- Rent collection, trust accounting, or handling of tenant funds
- Showing units, marketing rentals, or negotiating lease terms
- Tenant screening decisions or approval determinations
- Maintenance dispatch, repairs, or on-site inspections
- Eviction proceedings, notices requiring legal judgment, or legal advice
- Fair housing determinations or advice
Frequently Asked Questions
- What does Rental Administration include?
- Application intake and completeness review, coordination of owner-ordered screening reports, lease preparation from owner- or attorney-provided templates, signature routing, tenant file maintenance, move-in and move-out documentation, renewal and notice tracking, rent roll maintenance from owner-supplied data, and vendor and utility record organization.
- Who is this service designed for?
- Private landlords and property owners with a small number of units, self-managing owners who want organized records, and out-of-state owners of Michigan rental property.
- Is this property management?
- No. DeedSide does not collect rent, hold funds, show units, market rentals, negotiate lease terms, or dispatch maintenance. Activities requiring a license are performed by licensed individuals through their employing brokerage.
- Do you screen or approve tenants?
- No. We organize applications and coordinate reports the owner orders and pays for. Screening criteria and approval decisions are made by the owner.
- Can I purchase Rental Administration on its own?
- Yes. Rental Administration can be retained as a standalone service, or combined with other services under a single ongoing engagement.
- Can the service be customized?
- Yes. Every engagement begins with a review of how you currently work. The task list, turnaround expectations, and reporting cadence are documented in a written scope before work begins.
- How do I get started?
- Complete the Partner Inquiry or schedule a consultation. We review your current volume and processes, propose a scope, and begin once it is confirmed in writing.
Discovery Consultation
Book a ConsultationReady to start the conversation?
A 30-minute Discovery Consultation, at no cost and with no obligation. We review how your business runs today and where administrative support would help most.